In the fast-paced world of plumbing, having the right estimating software can be the difference between profitable jobs and costly overruns. As we head into 2025, the market is packed with smart, user-friendly platforms designed to streamline plumbing estimates, track project costs, and improve overall business efficiency.
To help you choose the right solution, we’ve compiled a comprehensive guide to the top plumbing estimating software competitors for 2025. Whether you’re a small business looking for simplicity or a large contractor needing advanced features, there’s something here for everyone.
Why Plumbing Estimating Software is Essential
Plumbing estimating software automates the process of calculating the costs associated with a project, including labor, materials, and other expenses. By using software to generate estimates, plumbers can reduce errors, improve efficiency, and deliver more accurate quotes to their clients.
The key benefits of plumbing estimating software include:
- Time savings: Plumbing estimates can be generated faster, allowing you to focus on other aspects of your business.
- Accuracy: With built-in material and labor databases, estimating software reduces the chances of costly mistakes.
- Consistency: Automated tools ensure uniformity in your estimates, which can boost customer confidence and improve project management.
- Cost control: Accurate estimates mean better control over project expenses, helping you maintain profit margins.
Given these advantages, it’s clear that choosing the right software can significantly impact your business. Let’s take a closer look at some of the top options available.
Key Features to Look for in Estimating Software
Not all plumbing estimating tools are created equal, especially when it comes to plumbing. Here are five must-have features to keep in mind before choosing a platform:
1. Plumbing-Specific Templates & Material Databases
Save time and boost accuracy with built-in templates and cost data tailored to plumbing projects. This eliminates guesswork and standardizes your estimates.
2. Digital Takeoff Capabilities
The ability to measure directly from plans and blueprints speeds up the estimating process and helps prevent costly miscalculations.
3. Mobile Access & Cloud Syncing
Whether you’re in the office or on-site, cloud-based tools let you access and update estimates from anywhere, keeping your workflow flexible and efficient.
4. Integration with Accounting & Invoicing Tools
Software that works well with QuickBooks, Xero, or your invoicing system can streamline your entire project cycle—from estimate to payment.
5. Easy-to-Use Interface
A clean, intuitive design ensures you and your team can get up and running quickly—no tech headaches, no wasted time.
Top Plumbing Estimating Software Solutions
QuickBooks Online with Plumbing-Specific Templates
QuickBooks is already well-known as a leading accounting tool for small and medium-sized businesses, but many plumbing companies use it as an all-in-one solution by integrating plumbing-specific templates and add-ons. QuickBooks Online allows for seamless management of finances and estimates, making it an excellent choice for plumbers who want a straightforward, cloud-based solution.
- Easy integration with accounting and project management tools.
- Customizable plumbing templates to fit specific project needs.
- Accurate cost tracking for labor, materials, and equipment.
For businesses that already use QuickBooks, adding plumbing-specific templates makes it a versatile option without the need for switching platforms. It’s especially suited for small plumbing companies looking for a simple and comprehensive solution.
Pricing:
QuickBooks is one of the more budget-friendly options, with pricing ranging from $38 to $275 for a three-month subscription, making it ideal for small plumbing businesses starting out.
Jobber
Jobber is a field service management software designed for small to medium-sized service businesses, including plumbing companies. It offers estimating capabilities alongside scheduling, invoicing, and customer management, making it an excellent all-around tool for plumbing professionals who want to streamline their operations.
- Mobile-friendly platform that works on any device.
- Automated reminders and follow-ups for estimates.
- Real-time job tracking and project management features.
- Integration with other tools like QuickBooks and Stripe for seamless invoicing and payment.
Jobber’s combination of estimating and field service management tools makes it ideal for businesses that want to consolidate their operations into one platform. Its user-friendly interface is great for plumbers on the go, as estimates can be prepared and shared directly from the job site.
Pricing:
Jobber offers flexible monthly plans from $29 to $149, which cater well to field service professionals who need estimating and scheduling tools.
FieldPulse
FieldPulse is a user-friendly, cloud-based platform that provides estimating, job management, and customer relationship management tools. It’s ideal for small to medium-sized plumbing businesses that need to manage jobs efficiently while maintaining accurate estimates.
- Fast and easy estimate creation with mobile access.
- Customer management and job scheduling tools included.
- Built-in invoice generation from completed estimates.
- Time-tracking for accurate labor cost calculations.
FieldPulse is a good option for plumbers who want a simple, easy-to-use estimating tool that integrates with their day-to-day operations. The mobile-friendly design allows users to create and send estimates from anywhere, making it perfect for on-site work.
Pricing:
FieldPulse is priced at $99 per month, providing a balanced offering for mobile job and customer management needs.
Esticom
Esticom is a cloud-based takeoff and estimating solution specifically designed for trades like plumbing. It provides tools to quickly create accurate estimates by performing digital takeoffs, reducing the need for manual calculations. Esticom’s focus on the construction and service trades makes it a natural fit for plumbing contractors.
- Digital takeoff tools that simplify the estimation process.
- Pre-built material and labor databases specific to plumbing.
- Integrated proposal generation for seamless client communication.
- Cloud-based, enabling access from any location.
Esticom is perfect for plumbers who frequently deal with complex projects and need a dedicated takeoff tool. The platform’s specialization in construction trades means that its databases and features are tailored specifically to the needs of plumbers and other contractors, providing precise estimates every time.
Pricing:
Esticom starts at $139 per month, making it a good choice for businesses that rely heavily on digital takeoffs and want a user-friendly interface.
STACK
STACK is a cloud-based estimating and takeoff software designed for the construction industry. It’s widely used for various trades, including plumbing. STACK is highly regarded for its takeoff capabilities and offers a range of pre-built material databases to streamline the estimation process.
- Fast and accurate digital takeoff tools.
- Cloud-based platform for easy collaboration between team members.
- Pre-built plumbing material databases and customizable options.
- Integration with project management and accounting software.
If your plumbing projects frequently require detailed takeoffs, STACK is an excellent option. Its robust takeoff capabilities, combined with cloud-based access, allow for efficient collaboration between team members, making it perfect for plumbing businesses with multiple stakeholders.
Pricing:
STACK charges $2199 to $2999 per year, making it one of the more premium options; this is justified by its advanced takeoff tools and collaboration features.
PlanSwift
PlanSwift is a powerful plumbing estimating software, widely used by plumbing estimators and contractors for their projects. It allows the users to drag their files and plumbing assemblies directly into digital blueprints, thus reducing the manual work.
- Easy-to-use interface with drag-and-drop estimating features.
- Customizable plumbing assemblies and templates.
- Integration with Excel and other construction software for seamless workflows.
- Real-time material and labor cost calculations.
PlanSwift is ideal for plumbers working on complex or large-scale projects where precision and speed are critical. Its intuitive design makes it suitable for both seasoned estimators and contractors new to digital takeoffs.
Pricing:
PlanSwift is a one-time annual cost of $2000, offering desktop-based takeoff precision without recurring monthly fees.
FastPIPE
FastPIPE is a specialized estimating software tailored specifically for commercial and industrial plumbing contractors. It includes an extensive database of plumbing parts and assemblies, making it a go-to solution for contractors who need speed, accuracy, and depth in their estimates.
- Comprehensive plumbing and mechanical item database.
- Integrated labor cost calculations using industry-standard data.
- 3D model support and CAD integration for complex layouts.
- Rapid bid generation for competitive advantage.
FastPIPE is best suited for medium to large plumbing companies handling intricate mechanical systems. Its depth of features and trade-specific focus make it a powerful tool for creating detailed and accurate estimates.
Pricing:
FastPIPE begins at $250 per month, positioned for commercial plumbing contractors who need highly specialized estimating software.
TurboBid
TurboBid is an estimating solution built for plumbing and mechanical contractors. It’s designed to help create professional-looking proposals while maintaining accuracy in estimating labor and materials.
- Built-in plumbing assemblies with pre-set labor units.
- Generates professional proposals with detailed cost breakdowns.
- Bid analysis tools for competitive pricing strategies.
- Ideal for both residential and commercial plumbing projects.
TurboBid shines for contractors who want to elevate their client presentations while maintaining accurate internal estimating systems. The software balances usability with advanced features, making it a favorite for small to mid-sized plumbing businesses.
Pricing:
TurboBid costs $135 per month, designed for those who prioritize detailed proposal generation and estimation features.
Service Titan
ServiceTitan is an all-in-one software solution that combines estimating, CRM, scheduling, and invoicing for home service businesses, including plumbing companies. It’s especially well-suited for larger operations looking to centralize business functions.
- Estimate creation, dispatching, and customer management all in one platform.
- Real-time tracking of jobs, technician performance, and customer history.
- Built-in marketing tools to help grow your business.
- Seamless integration with QuickBooks and other accounting tools.
ServiceTitan is perfect for growing plumbing businesses that need enterprise-level tools to manage daily operations and scale efficiently. Its wide array of features makes it a business management powerhouse with robust estimating capabilities.
Pricing:
ServiceTitan is on the higher end, starting at $259 per month, as it includes comprehensive project management and operational tools.
Comparison of Features and Pricing
With so many options available, choosing the right plumbing estimating software depends on your specific business needs. Here’s a quick comparison of key features and pricing insights:
| Software | Best For | Cloud-Based | Takeoff Tools | CRM Features | Estimating Templates | Price Range |
| QuickBooks | Small plumbing companies |  | X | | | $38–$275/ 3 month |
| Jobber | Field Service & Estimating | | X | | | $29–$149/month |
| FieldPulse | Mobile Job & Customer Management | | X | | | $99/month |
| Esticom | Digital Takeoffs for trades | | | X | | Starting from $139/month |
| STACK | Advanced Takeoffs & Collaboration | | | X | | $2199-$2999/year |
| PlanSwift | Precision Takeoffs & Estimation | X(Desktop) | | X | | $2000/year |
| FastPIPE | Commercial plumbing estimating | X(Desktop) | | X | | Starting from $250/month |
| TurboBid | Proposal Generation & Estimation | X(Desktop) | | X | | $135/month |
| ServiceTitan | Full Project Management | | X | | | Starting from $259/month |
Best Software for Small Plumbing Businesses
Small plumbing businesses often need intuitive, cost-effective, and mobile-friendly tools. Based on functionality and pricing, here are the best options:
- Jobber – Great for mobile use, with estimating, invoicing, and CRM features in one platform.
- FieldPulse – Budget-friendly and user-oriented, perfect for small teams that want everything—from scheduling to estimates—in one place.
- TurboBid – Offers solid estimating features with a professional proposal edge, great for businesses wanting to make a strong client impression.
These tools focus on ease of use, affordability, and automation—making day-to-day operations smoother for smaller contractors.
Best Software for Large Plumbing Contractors
Large contractors have more complex needs, like multi-user collaboration, detailed takeoffs, and integration with CAD or 3D modeling tools. Here are the top picks:
- FastPIPE – Specifically designed for large-scale commercial plumbing projects, with robust databases and mechanical estimating tools.
- STACK – Powerful takeoff software with real-time team collaboration and a deep material database.
- ServiceTitan – Excellent for scaling operations, with full CRM, dispatching, marketing, and estimating features.
- PlanSwift – Best for contractors who need precision in takeoffs and integration with Excel or other estimating tools.
These solutions allow larger teams to estimate accurately, collaborate in real time, and manage client expectations efficiently.
Emerging Trends in Estimating Software for 2025
As we head deeper into 2025, several key trends are shaping the future of plumbing estimating software:
- AI-Powered Takeoffs & Cost Predictions
More platforms are integrating AI to suggest labor times, material quantities, and even auto-generate proposals. - Cloud-First Solutions
The shift toward mobile and cloud-based software is accelerating, offering real-time collaboration and access from anywhere. - Integrated Business Ecosystems
Software like ServiceTitan and Jobber is moving toward becoming full-service platforms, bundling estimating, CRM, dispatch, and invoicing. - Customization & Trade-Specific Templates
Expect to see more plumbing-specific databases and templates that cater to regional pricing, codes, and supplier integrations. - Augmented Reality (AR) & BIM Integration
For commercial and industrial plumbing, AR and BIM tools are beginning to integrate with estimating software to enhance visualization and precision.
How to Choose the Right Software for Your Business
When choosing the best plumbing estimating software for your business, it’s essential to consider several factors:
- Business Size: The size of your plumbing business will affect the complexity of your estimating needs. Larger companies may require software with more advanced features, such as integration with other tools and multi-user collaboration.
- Ease of Use: If your team isn’t tech-savvy, choose a platform with an intuitive user interface. Some platforms offer training and support to help your team get up to speed.
- Customer Support: Reliable customer support can make or break your experience with the software. Choose a provider that offers prompt and helpful support to resolve any issues quickly.
Conclusion
In 2025, choosing the right plumbing estimating software isn’t just a smart investment. It’s a strategic advantage. Choosing the right plumbing estimating software is essential for streamlining your operations, improving accuracy, and growing your business. Whether you opt for a comprehensive platform like Esticom or a straightforward solution like Jobber, the market is full of options designed to help plumbing professionals work faster, smarter, and more accurately.
The best plumbing estimating software for your business will depend on your specific needs, whether you’re managing residential service calls or large-scale commercial plumbing projects.
At Plumbing Estimator, we’re committed to helping plumbing contractors make better estimating decisions with the tools and knowledge that keep projects on time and within budget. Stay ahead of the curve with the latest software solutions, expert insights, and estimating support that empower your business to grow confidently in a competitive market.
Frequently Asked Questions (FAQS)
What is the best plumbing estimating software?
This is not a question which can be answered in a single word. For smaller plumbing projects, estimators and contractors prefer Jobber or FieldPulse because of their friendly and easy-to-use platforms. For huge plumbing projects, estimators or plumbing contractors prefer STACK or FastPIPE because of their scalability and wide options available.
Which software is most commonly used for estimating?
QuickBooks Online, Jobber, and PlanSwift are widely used for estimating because they have the features to easily integrate with other accounting and project management tools. However, STACK and FastPIPE are known for their detailed takeoffs.
How does plumbing estimating software integrate with other tools?
Most modern estimating tools offer integrations with accounting software (like QuickBooks or Xero), customer relationship management (CRM) systems, and invoicing platforms. This streamlines the workflow from estimate to invoice and helps keep project data in sync.
What are the benefits of using plumbing estimating software?
Benefits include faster and more accurate estimates, improved professionalism, better project tracking, and higher win rates. These tools also help reduce costly errors and give businesses a more polished, tech-forward image.
What role does a comprehensive cost database play in plumbing estimating?
A built-in cost database ensures you’re using current and accurate prices for labor, materials, and equipment. It helps maintain consistency across your estimates and gives you a competitive edge when bidding on projects.
Why is the demand for plumbing estimating software increasing?
The plumbing industry is becoming more competitive and fast-paced. Contractors are looking for ways to work smarter, not harder, and estimating software delivers by saving time, reducing errors, and increasing overall efficiency. Plus, with more jobs requiring digital submissions, software adoption is quickly becoming a necessity.
